Criticality of Employee Data Collection Software

Criticality of Employee Data Collection Software

As organizations grow in employee strength, it becomes increasingly vital to oversee effectively employee competence and performance; it should be done in a seamless and convenient manner. The larger an organization, the greater is the need to manage efficiently employees and ensure optimal productivity levels.

Employee engagement and productivity management

It is universal truth that happier employees are more productive, more loyal and likely to remain longer in an organization. This has direct correlation with their punctuality, enthusiasm, creativity, productivity and ultimately value addition to the organization.

Gallup defines engaged employees as those who are involved in, enthusiastic about and committed to their work and workplace. Consulting firm Deloitte defines employee engagement as an employee’s job satisfaction, loyalty and inclination to expend discretionary effort toward organizational goals. What’s immediately striking in the two definitions is commitment and involvement of the employee, which in turn lead to increased productivity in the workplace.

As organizations mature, they find various initiatives and ways to engage with employees, prioritizing the goal of increasing productivity and adding value to the organization. How can organizations measure or track productivity?

The role of employee data-collection software

Technology plays a critical role in measuring employee productivity with a choice of customizable software, made available for organizations. What Employee Data Collection (EDC) software does is to facilitate managers, HR professionals and top management of an organization with real time data on their employees.

While ensuring that this form of data collection does not invade the privacy of employees, EDC software can provide live dashboards on various metrics as required by the management.

Types and features of EDC software

Broadly, employee data-collection software can serve to compute productivity, process payroll, calculate leave or absenteeism, track attrition, measure employee orientation, clock activity time for tasks and garner employee feedback. Most of the working class would be familiar with some form of EDC software such as the punch-in machine or finger print machine at the entrance of the workplace. What these devices do is to generate data on employee work hours, absenteeism, lunch breaks and vacation time to name a few.

Several companies make available EDC software, and every such product can be customized to the specific needs of an organization. Managers can get real-time dashboards on their mobile phone via an app, which can tell them details of time spent on projects or even tasks within projects. EDC software can also work effectively to communicate messages with employees, especially if organizations are spread across locations and geographies.

TimeCentre’s TeleTrak

TimeCentre TeleTrak is the exciting software, eminently suited to organizations that are spread across remote locations or have employees working from home, far-flung sites and temporary offices. In such locations having fingerprint, time clock, or punch-in machines may not be practical.

Telephone-based IVR solutions are the most effective answer here. In such cases, an employee simply uses a smartphone and follows a quick set of prompts to log in information. This is also an effective way for organizations to stay in touch with employees in remote locations, and engage with them on a regular basis.

Measuring employee productivity triggered by effective employee engagement activities will help organizations deliver more value to customers. It ensures at the same time high retention rate of happier and committed high value employees. Employee data-collection software is the most effective way to measure employee productivity in real time.

Payroll IS the Fifth Element

2017 GA Statewide Conference

TimeCentre, Inc. will be at the 2017 Georgia Statewide Payroll Conference – Payroll IS the Fifth Element

Friday October 13, 2017 – 7:30 am – 6:00 PM

Crowne Plaza Ravinia Hotel
I -285 exit #29
4355 Ashford Dunwoody Road
Atlanta, GA 30346

Time and Attendance Automation: Choosing an Optimized Solution

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One of the major HR challenges of running a full-fledged business organization is hiring cost-effective high-quality talent. Even more important is ensuring that the employees are highly productive, and that they offer their optimal output. Managing Productivity is a complex task that involves various essential metrics one of which is Time and Attendance tracking; it is being increasingly automated and integrated with existing HRM systems for better efficiency and transparency.

Benefits of automating time and attendance

A survey by the American Pay Association reveals that as much as 75% of businesses are affected by time-theft, whereby employees are paid for time they did not work. They record work-hours falsely, or ask others unethically to clock time for them. Companies could be paying employees 1.5 to 10% more than fair wages, because of such dishonest practices, which could cost them about 7% on their annual gross payroll.

This has created a strong business case for an automated T&A solution as against a manual system that is prone to weaknesses. The following are the benefits of such a solution.

  • Accuracy: Technology helps capture work time data so precisely now that dishonest employees can’t fudge work hours, while honest employees get fair rewards.
  • Overtime calculations: Automation makes overtime pay calculations easy and accurate, which saves time when different employees have different pay structures.
  • Management insight: Top Management has a better handle on distribution of work, wages, and level of engagement of various employees now.
  • Cost saving: The time taken to process loads of payroll data at the end of the month is cut short drastically and that means precious cost saving for the HR department.
  • Real-time data: Most T&A systems aim at capturing real-time data on work time, and automation comes closest to achieving this goal.
  • Better morale: Slow, inaccurate or unreliable payroll systems can cause frustration among employees, while automation has the opposite effect.
  • Self-service functionality: Employees can access the T&A system themselves 24×7, and verify the data, thereby reducing the effort for HR staff.

 Time and attendance automation: choosing the best solution

The obvious business benefits of automating T&A have led to numerous solutions from various vendors. It has become necessary therefore, for you to choose the best solution among them, most optimized for your need; the following guidelines can be of some help.

  • Flexibility: Employees must be able to record their hours through multiple modes such as a desktop, laptop, tablet, smartphone, time clock or telephone.
  • Comprehensive: The system should not be relegated to simple time tracking, but must also manage employee schedules and any paid time off (PTO) calculations.
  • Remote tracking: The solution must have GPS and geo-fencing options for geographically dispersed teams to clock time data and reveal their present locations correctly.
  • User-friendly: The User Interface must be clean and well organized; all the features should be intuitive enough and easy to use.
  • Enterprise Integration: The system must easily integrate with the existing Payroll software or Human Resource Management System.
  • Auditing: The audit trail of changes made to the time sheet data by managers or supervisors must be recorded.

In addition to the above benefits, automating T&A ensures compliance with federal norms on recording employee time and pay. To sum up, T&A automation reduces costs, improves productivity, and creates a positive culture within the organization.

Image courtesy: https://www.pexels.com/photo/working-woman-person-technology-7375

TimeCentre 8.0: At the centre of Time & Attendance Automation

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10th August 2017, Norcross, GA
Time and Attendance (T&A) monitoring is one of the oldest tasks in HR or people function and has over two centuries of history. The last three decades has seen more and more intent to automate this rather cumbersome function, but with moderate levels of success. Most systems used till date have a large margin of error as ‘buddy punching’ and other tactics often result in inaccurate capture of time-data and hence unfair compensation or HR issues at the workplace.

All that is set to change now with TimeCentre 8.0! The flagship product of Norcross, GA-based TimeCentre, Inc automates T&A data capture using sophisticated business rules and an extensive feature set, thereby eliminating manual data-entry, duplicate entries, guesswork and other drawbacks that made previous T&A systems unreliable.

The product offers superior workflows for collecting, managing and processing time, along with the ability to export data to various payroll service providers, payroll software or payroll modules of large, enterprise-wide HRM systems. TimeCentre 8.0 eliminates the need for custom code with its powerful, configurable business rules manager and offers a web-based eTimeClock for employees to clock In / clock out and request time off.

Considering that Management Overview of T&A data is vital for all HR planning measures, Reporting has been given adequate coverage in TimeCentre 8.0. The software comes with over 100 standard reports that allow HR Managers to slice, dice and interpret data in various ways.

One of the strengths of the product is its flexible business model. TimeCentre 8.0 is offered as a License Model to large Enterprises and in a SaaS (software as a service) model to SMEs. This has helped the company expand its footprint in the industry fairly quickly and garner a significant market-share.

In addition to the T&A automation software, the company also offers time-collection devices and professional services in the area of T&A, which has helped position TimeCentre, Inc. as a subject matter expert in T&A.

With more and more millennials and GenY employees joining the workforce across various employment models, T&A data capture is bound to become more complex. TimeCentre 8.0 is ideally poised to overcome these challenges and offers a ray of hope for ‘Talent Managers’ across various verticals.

2015 Georgia Statewide Payroll Conference

TimeCentre to Exhibit at 2015 Georgia Statewide Payroll Conference

Atlanta, GA. – TimeCentre, a premier provider of enterprise workforce management and data collection hardware solutions today announced its participation in the 2015 Georgia Statewide Payroll Conference.

Visitors headed towards the TimeCentre booth will experience the latest innovations in enterprise workforce management (EWM) and time collection.

With so many organizations looking to leverage the benefits associated with implementing workforce management solutions, Annual Florida Statewide Payroll Conference will provide TimeCentre the opportunity to address every aspect of the workforce management process including: time and attendance, workforce scheduling and absence management.

About TimeCentre

TimeCentre makes easy work of the tedious tasks involved with monitoring employee time and attendance. Our time-tracking software, working in tandem with our data collection devices, helps you control your labor costs, manage compliance risk, and improve workforce productivity without breaking a sweat. TimeCentre helps companies make informed workforce decisions with real-time time and labor management data while helping them maintain compliance with local, state and federal labor laws.  Companies are able to access the data from anywhere, anytime, convert it to payroll through the many providers with which TimeCentre interfaces and continually add personnel and locations to the software as their businesses grow. Our clients choose TimeCentre because of its flexibility, portability and scalability. They tell us that TimeCentre frees them to focus on strategic initiatives, improve productivity and increase the efficiency of their daily operations. TimeCentre solution is available anywhere, anytime SaaS time and attendance.

Contact Person: Ken Mallin (678) 552-2138 kmallin@timecentre.com

2015 Virginia Statewide Payroll Conference

TimeCentre to Exhibit at 2015 Virginia Statewide Payroll Conference

Atlanta, GA. – TimeCentre, a premier provider of enterprise workforce management and data collection hardware solutions today announced its participation in the 2015 Virginia Statewide Payroll Conference.

Visitors headed towards the TimeCentre booth will experience the latest innovations in enterprise workforce management (EWM) and time collection.

With so many organizations looking to leverage the benefits associated with implementing workforce management solutions, Annual Florida Statewide Payroll Conference will provide TimeCentre the opportunity to address every aspect of the workforce management process including: time and attendance, workforce scheduling and absence management.

About TimeCentre

TimeCentre makes easy work of the tedious tasks involved with monitoring employee time and attendance. Our time-tracking software, working in tandem with our data collection devices, helps you control your labor costs, manage compliance risk, and improve workforce productivity without breaking a sweat. TimeCentre helps companies make informed workforce decisions with real-time time and labor management data while helping them maintain compliance with local, state and federal labor laws.  Companies are able to access the data from anywhere, anytime, convert it to payroll through the many providers with which TimeCentre interfaces and continually add personnel and locations to the software as their businesses grow. Our clients choose TimeCentre because of its flexibility, portability and scalability. They tell us that TimeCentre frees them to focus on strategic initiatives, improve productivity and increase the efficiency of their daily operations. TimeCentre solution is available anywhere, anytime SaaS time and attendance.

Contact Person: Ken Mallin (678) 552-2138 kmallin@timecentre.com

10th Annual Florida Statewide Payroll Conference

TimeCentre to Exhibit at 10th Annual Florida Statewide Payroll Conference

Atlanta, GA. – TimeCentre, a premier provider of enterprise workforce management and data collection hardware solutions today announced its participation in the10th Annual Florida Statewide Payroll Conference.

Visitors headed towards the TimeCentre booth will experience the latest innovations in enterprise workforce management (EWM) and time collection.

With so many organizations looking to leverage the benefits associated with implementing workforce management solutions, Annual Florida Statewide Payroll Conference will provide TimeCentre the opportunity to address every aspect of the workforce management process including: time and attendance, workforce scheduling and absence management.

About TimeCentre

TimeCentre makes easy work of the tedious tasks involved with monitoring employee time and attendance. Our time-tracking software, working in tandem with our data collection devices, helps you control your labor costs, manage compliance risk, and improve workforce productivity without breaking a sweat. TimeCentre helps companies make informed workforce decisions with real-time time and labor management data while helping them maintain compliance with local, state and federal labor laws.  Companies are able to access the data from anywhere, anytime, convert it to payroll through the many providers with which TimeCentre interfaces and continually add personnel and locations to the software as their businesses grow. Our clients choose TimeCentre because of its flexibility, portability and scalability. They tell us that TimeCentre frees them to focus on strategic initiatives, improve productivity and increase the efficiency of their daily operations. TimeCentre solution is available anywhere, anytime SaaS time and attendance.

Contact Person: Ken Mallin (678) 552-2138 kmallin@timecentre.com

 

Real Need of Attendance Management System

Half days. Shift schedules. Vacation. Arrival and departure times.

Keeping track of employees’ attendance is a basic requirement for any business, and using an attendance management system can streamline this process.

Once all employees are inputted into the system, it can track every individual’s attendance, including holidays, sick leave, half days, and their daily arrival and departure times. From there, the system automatically works with payroll software to ensure employees get paid.

Increasing Productivity

Employee attendance systems are crucial for large organizations where employees are spread out across several divisions, depending on their skill sets. These systems accurately measure work hours and encourage employees to be more proactive and productive in their jobs. This, in turn, enhances the growth of the company as a whole.

By having a well-managed, well-evaluated report of all employees’ attendance, managers can look at the overall picture of their business and see where changes can be made.

Suddenly, the headache of ensuring all employees report their work and vacation days accurately – and get paid accordingly – all but disappears.

Biometric Attendance System: A Glimpse into the Future?

One of the more advanced versions of attendance software is biometric employee attendance systems, which use fingerprint recognition to track individuals’ time in the office.

This type of technological advance may bring a level of accuracy that hasn’t been made available previously and could potentially help protect personal data – everything from passwords and important PINS to cell phone numbers and computer and laptop numbers.

Reduce Cost by Implementing Attendance Software

Have you thought about implementing a time and attendance software for your company?

If you have, then you are just taking the right step for the growth of your business.

Along with providing the most accurate record of your employees’ time at work, this software prevents you from paying extra or losing a lot of valuable time in calculating attendance sheets.

With the help of this software, even keeping track of employees’ work on specific projects becomes easier. You’ll be able to see how much time they spend in the office and when they take breaks.

How it Works

A reputed time and attendance software collects all the data of employees’ comings and goings and sends that data to the software database. This data, in turn, helps the human resources and payroll departments track individuals’ time in the office and pay them accordingly. The software also eliminates employees’ paper trails, manages timesheets, retrieves old resumes, tracks employees’ vacation days and keeps a log of employee reviews.

In addition to being a time and money-saving measure for managers, this software is also easy for employees to use. After installation, each employee is given an individual identifier – a card with a barcode that can be swiped or scanned into the system. Some of the advanced software also offers biometric fingerprint identifiers, preventing individuals from logging in for one another.

Simple Benefits

  • Businesses implementing time and attendance software see several benefits:
  • It increases the accuracy of time tracking for each employee.
  • Human resources staff can work less and increase work efficiency.
  • Managers can create and maintain a structured schedule for employees.
  • Individuals’ late hours and frequent leaves can be tracked with ease.
  • Employees are paid accurately for the time they put into their job.